Substantiality
\nThis is the most critical aspect and requires concrete, verifiable evidence. Examples of proof include:
\n\u25cbSignage: If permitted by the rental office, having the company\u2019s name clearly displayed at the office entrance or building entrance significantly enhances credibility.
\n\u25cbEvidence of Business Activity: Submit materials such as issued invoices, contracts with clients or suppliers, business cards showing the office address, a professional website, and company brochures clearly stating the office location.<\/li>\n<\/ul>\nOf particular importance is whether the environment allows full-time staff to actually work there<\/strong>. You must clearly demonstrate, through photographs and other evidence, that desks, chairs, and PCs are provided for the total number of managers and employees, and that individual workspaces are secured for each. Additionally, displaying the company name on signage and mailboxes is a crucial factor in reinforcing the actual substance of the business.<\/p>\n3-2. Important Points Regarding Lease Agreements and Company Registration<\/h3>\n
Special attention must be paid to the lease agreement when using a rental office.<\/p>\n
\n- Contract Under the Company\u2019s Name<\/strong>
\nThe office lease must be signed under the name of the newly established Japanese corporation, not the individual applicant. If the initial lease was signed under the individual\u2019s name (e.g., before company formation), a formal sublease agreement transferring the lease to the corporation is absolutely required. However, this complicates the process and is generally viewed less favorably by the Immigration Bureau compared to a direct lease under the corporation.<\/li>\n- Matching the Registered Address<\/strong>
\nThe address listed on the lease agreement must exactly match the corporate address submitted to the Legal Affairs Bureau for company registration.<\/li>\n- Clearly Stated Business Use<\/strong>
\nThe lease agreement should explicitly state that the premises are to be used for \u201cbusiness purposes,\u201d making the intended use of the space clear.<\/li>\n<\/ul>\n3-3. Past Cases of Business Manager Visa Rejections<\/h3>\n
There are recurring patterns among Business Manager Visa rejections related to office space. Below are common examples:<\/p>\n
\n- Applications based solely on pure virtual offices that do not meet the extremely rare and exceptional conditions required for approval.<\/li>\n
- Offices deemed lacking in \u201csubstantiality,\u201d such as empty spaces without furniture, no signs of staff presence, or no evidence of actual business activity.<\/li>\n
- Inconsistencies or contradictions in submitted documents\u2014such as mismatched addresses between the lease agreement, company registration, and business plan.<\/li>\n
- Failure to prove regular physical presence or ongoing business activity at the stated office location.<\/li>\n
- Attempts to use a residence (home office) as a business office without providing clear and convincing floor plans or photos showing a distinct and dedicated business space.<\/li>\n<\/ul>\n
4.Summary<\/h2>\n
\n\n\n| \u2713\u3000Securing a physical office that meets strict requirements is essential for obtaining a Business Manager visa to demonstrate the actual existence of the business.<\/span><\/p>\n \u2713\u3000Following the October 2025 legal amendments, a capital investment of 30 million yen and the employment of at least one full-time staff member<\/strong> became mandatory; accordingly, business premises must now be proportionate to this scale.
\n<\/span><\/p>\n\u2713\u3000As a general rule, using a residence as a combined home-office is no longer permitted.<\/strong><\/span><\/p>\n\u2713\u3000When using a rental office, it is crucial that the space is a separate, private room enclosed by walls<\/strong> and offers sufficient floor space to accommodate full-time staff.<\/strong><\/span><\/p>\n\u2713\u3000Virtual offices and hot-desk (free-address) coworking spaces are not acceptable, as they are deemed to lack the physical substance of an actual business.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\nChoosing a business office is not merely a procedural formality\u2014it is a critically important factor in the success of a Business Manager Visa application in Japan. The type of office selected must be carefully considered in light of the strict requirements set by the Immigration Bureau: substantiality, independence, and continuity.<\/p>\n Offices that meet specific conditions\u2014such as offering a dedicated space and relevant services\u2014are the most recommended. In contrast, pure virtual offices and coworking spaces generally carry a very high risk of visa rejection. It is strongly advised to prepare your business plan and office-related documents in consultation with a qualified expert.<\/p>\n To ensure a smooth application process for the Business Manager Visa, it is essential to seek professional guidance. Given the high risks involved and the discretionary nature of immigration screening, receiving expert support from professionals such as administrative scriveners (gyoseishoshi) is highly recommended.<\/p>\n Contact<\/a><\/p>\n![\"0120-85-0457](\"https:\/\/s-legalestate.com\/kaigai\/wp-content\/themes\/legal_estate\/assets\/images\/sidebar\/cta_tel_en.svg\") <\/a><\/p>\n <\/p>\n","protected":false},"featured_media":2565,"parent":0,"template":"","class_list":["post-2564","en","type-en","status-publish","has-post-thumbnail","hentry","en_cat-visas","en_supervision-saito"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/en\/2564","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/en"}],"about":[{"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/types\/en"}],"version-history":[{"count":4,"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/en\/2564\/revisions"}],"predecessor-version":[{"id":3068,"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/en\/2564\/revisions\/3068"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/media\/2565"}],"wp:attachment":[{"href":"https:\/\/s-legalestate.com\/kaigai\/wp-json\/wp\/v2\/media?parent=2564"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
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